Sales Contract Template
A sales contract, or sales agreement, is a formal contract made between a buyer and seller for goods, services, or goods and services. A sales contract details the terms of the sale and each party’s obligations under the agreement.
- Sales contracts are essential for purchasing and selling goods and services.
- Other names for a sales contract include a purchase agreement, sales of goods contract, or sales agreement.
Why Do I Need a Sales Contract?
A sales contract is a vital legal document necessary when buying or selling goods, services, or goods and services. It is essential to recognize the distinction between a good and a service. Goods are regulated under the Uniform Commercial Code (UCC), and services fall under common contract law. Here are a few examples of each:
- Goods – goods are physical, usually movable items. For example, a good could be a car, animal, computer, bike, etc.
- Services – services include duties that an individual or company performs in exchange for compensation. For example, installation services, painter, etc.) If services are the only service being provided, ApproveMe’s service agreement may be a better fit.
- Goods and Services – This is the purchase of a physical item with a service attached. For example, if you buy a washer and dryer and have a technician install the new units.
What should be covered in a Sales Contract
A sales contract should be detailed. A detailed description of the product the buyer is purchasing is a must. This consists of any particulars about the product. If the good is a car, the make, model, year, mileage, and VIN should be included in the sales agreement. A general sales contract should also include the following:
- Description of the Goods – The contract should describe the products and the quantity to be purchased.
- Delivery Location – The agreed-upon delivery location should be identified along with any other unique terms of the delivery.
- Purchase Price – The total price for the products should be included as well as the method of payment accepted by the seller.
- Inspection and Rejection Policy – The buyer has a right to inspect the goods and either accept or reject the goods. The contract should spell out each party’s notice requirement and remedy per inspection and rejection.
- Risk of Loss Provision
- Disclaimer of Warranties and Limitation of Liability
- The Buyer and Seller’s complete contact information
Common Mistakes in Sales Contracts
A sales contract defines the products that are to be purchased by the seller and spells out all terms and conditions of the transaction. One common mistake is excluding a product description. The critical element of a sales contract is what is being sold. The product description should include specific information such as a model number or VIN if applicable.
A sales agreement or sales contract and a bill of sale may be similar, but they are not the same. The sales contract includes more details and explains the responsibilities of each party during the entire transaction. A bill of sale simply evidences the transaction, indicating that the product(s) ownership has been transferred.
How to get your Sales Contract Signed
Time is of the essence in sales contracts. ApproveMe is not only quick but convenient for both the buyer and the seller. Our universal sales contract pdf template is easy to navigate. ApproveMe is equipped to help your company run efficiently, bringing your company more success.
Managing your Inventory
Managing your company’s inventory on top of everything else can seem like a daunting task. Here are a few inventory management programs that cater to small businesses:
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This Sales Agreement (“Agreement”) dated _______, 20__ (the “Effective Date”) is made between __________________(the “Seller”) located at ________________________and________________(the “Buyer”), located at ________________________________, collectively referred to as “the Parties.”
The Seller is the Seller/Manufacturer/Distributor of the following products(s): _____________________________________________________________________________________
The Buyer intends to purchase the above-referenced product(s).
In consideration of the mutual obligations specified in this Agreement, the parties, intending to be legally bound hereby, agree to the following:
Sale of Goods. The Seller agrees to make available, sell, transfer, and deliver to the Buyer the following Goods (the “Goods) on or before this _____ day of _______, 20___. _______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
Purchase Price and Payment. Seller hereby agrees to sell the defined Goods to the Buyer for ___________________________ (the “Purchase Price”).
The Seller shall provide an invoice to the Buyer upon delivery of the Goods. The Buyer understands and agrees that all invoices must be paid in full within ____ days. Any amount not paid within ____ days will be subject to a ____ % late payment penalty.
The Seller holds a security interest in the Goods until paid in full.
Delivery. The Seller will deliver the above-referenced Goods to the buyer at:
The Goods are to be deemed delivered when the Buyer has accepted the delivery at the above location as agreed to by the Parties. The method of shipping will be determined by the Seller, and the Buyer will only be responsible for the shipping costs up to $ ____.
Inspection of Goods Upon Delivery. The Buyer is entitled to inspect the Goods upon delivery. If the Buyer finds that the Goods are unacceptable for any reason, the Buyer shall reject the Goods at the time of delivery up to five (5) business days from the date of delivery. If the Buyer does not reject the Goods within five (5) business days from the receipt of the goods, the Buyer is deemed to have waived any right to reject such delivery of Goods.
In the event the Buyer rejects the Goods within the allotted timeframe above, the Buyer will allow the Seller a reasonable time to cure the deficiency. A reasonable time is to be determined by industry standards for the Goods, as well as the Buyer and Seller.
Risk of Loss. The Risk of Loss will be on the Seller until the time for which the Buyer accepts the delivery. The Seller agrees to keep any and all necessary insurance to insure the Goods against the loss at the Seller’s expense.
Title. The title to the above-defined Goods will remain with the Buyer until the Seller accepts the delivery of the Goods.
Failure to Perform or Excuse for Delay. The Seller shall not be liable to the Buyer for any non-delivery, delay, or default of this Sales Agreement due to transportation shortage of materials, delays, or labor disputes to product the Goods, accidents, fires, Acts of God, or any other outside causes of the same outside of the Seller’s control.
Termination. Either Party may terminate this Sales Agreement at any time upon written notice to the other Party. Buyer will be responsible for payment of all Goods accepted and delivered up to the date of termination.
Notices. All notices or requests required or contemplated by this Agreement shall be in writing and (a) if from the Seller to the Buyer, shall be hand-delivered or mailed to ____________, _______________________________________________________, or such other address as the Seller shall specify in written notice to Buyer, or (b) if from the Buyer to the Seller, shall be hand-delivered or mailed to _______________________________________________________, or such other address as the Buyer shall specify in written notice to the Seller. Requests or notices given by personal delivery shall be deemed given and received at the time of delivery and requests or notices given by mail shall be deemed given and received the earlier of three days from the date of mailing or upon receipt.
Disclaimer of Warranties. THE GOODS SUBJECT TO THIS AGREEMENT ARE SOLD ‘AS IS.’ THE SELLER HEREBY EXPRESSLY DISCLAIMS ALL WARRANTIES, WHETHER IMPLIED OR EXPRESSED, INCLUDING, BUT NOT LIMITED TO ANY SUCH IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
Limitation of Liability. UNDER NO CIRCUMSTANCES SHALL EITHER PARTY BE LIABLE TO THE OTHER PARTY OR ANY THIRD-PARTY OR ANY DAMAGES AS A RESULT OF ANY PART OF THIS SALES AGREEMENT, INCLUDING, BUT NOT LIMITED TO, LOSS OF REVENUE, LOST BUSINESS, LOSS OF ANTICIPATED PROFIT, FAILURE OF DELIVERY, OR COST OF DELAY WHICH ARE NOT RELATED TO OR AS A DIRECT AND PROXIMATE RESULT OF A PARTY’S BREACH OR NEGLIGENCE.
Parties to this Agreement shall first attempt to settle any dispute through good-faith negotiation. If the dispute cannot be settled between the parties via negotiation, either party may initiate mediation or binding arbitration in the State of ________________.
If the parties do not wish to mediate or arbitrate the dispute and litigation is necessary, this Agreement will be interpreted based on the laws of the State of _________________, without regard to the conflict of law provisions of such state. The Parties agree the dispute will be resolved in a court of competent jurisdiction in the State of ______________________.
Governing Law. This Sales Agreement shall be governed in all respects by the laws of the State of ___________________ without regard to the conflict of law provisions of such state. This Agreement shall be binding upon the successors and assigns of the respective parties.
Legal Fees. Should a dispute between the named Parties arise lead to legal action, the prevailing Party shall be entitled to any reasonable legal fees, including, but not limited to attorneys’ fees.
No Assignment. This Agreement shall inure to and be binding upon the undersigned and their respective heirs, representatives, successors and permitted assigns. This Agreement may not be assigned by either party without the prior written consent of the other party.
Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall be deemed to be one and the same agreement. A signed copy of this Agreement delivered by facsimile. email, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original signed copy of this Agreement.
Electronic Signatures. This Agreement and related documents entered into in connection with this Agreement are signed when a party’s signature is delivered electronically, and these signatures must be treated in all respects as having the same force and effect as original signatures.
Severability. If any term or provision of this Agreement is invalid, illegal, or unenforceable in any jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other term or provision of this Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction.
Captions for Convenience. All captions herein are for convenience or reference only and do not constitute part of this Agreement and shall not be deemed to limit or otherwise affect any of the provisions hereof.
No Waiver. No waiver of or failure to act upon any of the provisions of this Agreement or any right or remedy arising under this Agreement shall be deemed or shall constitute a waiver of any other provisions, rights or remedies (whether similar or dissimilar).
Entire Agreement. This Agreement constitutes the sole and entire agreement of the Parties regarding the subject matter contained herein, and supersedes all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, regarding such subject matter. This Agreement may only be amended, modified, or supplemented by an agreement in writing signed by each Party hereto.
[Signatures on Following Page]
IN WITNESS WHEREOF, the undersigned have executed this Sales Contract effective as of the ____________ day of ________________, 20__ (the “Effective Date”).
Dated: _____________________________ Dated: _______________________________
Seller’s Signature Buyer’s Signature
Seller’s Printed Name or Entity Buyer’s Printed Name or Entity
Seller’s Contact Information: Buyer’s Contact Information:
Address: ______________________________ Address: _____________________________
Phone Number: _________________________ Phone Number: _________________________
Email Address: _________________________ Email Address: _________________________
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