Monthly Timesheet Template
Here you’ll find a generic monthly timesheet template. We’ve generated this with Microsoft Word but it would be easy to convert it into a Microsoft Excel timesheet template as well if you prefer that format. You can also convert this to a PDF file, and the document is printable. Whether in Word or Excel format, you could upload these to Google Sheets/Google Docs for easy sharing online timesheets as well. Key Points: All employees should fill out an employee timesheet for payroll, paid time off, and reference situations. Generally exempt (salaried) employees do not need to record their comings and goings; however, many employers like to have salaried employees record their time in some manner for reference purposes. Non-exempt (hourly) employees should always have their time recorded as any hours worked in excess of 40 hours in one week should be paid at 1.5% of their hourly rate. There are many versions of time records that can be obtained and used. This template is one example of a basic time record or time sheet for monthly record-keeping. Included: We’ve included primary items sorted by day such as total hours, regular hours, time in, time out, time off for lunch breaks, breaks, overtime hours, sick time, holiday time, etc. You can technically use this as a weekly timesheet, or bi-weekly timesheet as well – though we’ve built a specific weekly timesheet template available for download as well. We’ve not included pay period information or pay rate information due to potential human resources/privacy concerns. This document is set to be used on a monthly basis and can denote which month it relates to both with a heading and with the date field, aligned far left. This is a perfect item for a small business who is trying to keep track of monthly allocated hours to process payroll, or for tracking interns or junior employee project time or billable hours – while being a much cheaper option than timesheet software. Helpful Information: Wage laws can be very different depending on the state where the time is being recorded. It is strongly advised that you contact an accountant or HR professional to avoid running up against any state or federal regulations. This, in turn, could cause you and/or your company to be fined or sued for inaccurate timekeeping and payroll issues. It should be made clear to all employees – as well as contained in your company employee handbook – that employees are to fill out their own time sheet. Anyone failing to comply with this requirement by completing and/or signing another employee’s time sheet, thus falsifying the information, could face legal action as well as company discipline, up to and including termination of employment. According to the U.S. Department of Labor (“DOL”), each employer shall preserve for at least three years payroll records, collective bargaining agreements, sales and purchase records. Records on which wage computations are based should be retained for two years, i.e., time cards and piece work tickets, wage rate tables, work and time schedules, and records of additions to or deductions from wages. These records must be open for inspection by the DOL Wage and Hour Division’s representatives, who may ask the employer to make extensions, computations, or transcriptions. The records may be kept at the place of employment or in a central records office. Resources: One helpful link is from the U.S. Department of Labor, Wage and Hour Division, on record-keeping requirements under the Fair Labor Standards Act (FLSA): https://www.wagehour.dol.gov
Your Signing experience is worth celebrating!
ApproveMe is easy document signing for busy people. Built on the belief that every new agreement with a customer or client should be celebrated.
Monthly Time Sheet
Employee Name (Printed): __________________________ Month of: __________________
|Day/Date||Time In||Time Out||Time In||Time Out||Time In||Time Out||Regular Hrs||Overtime Hrs||PTO Hrs||Holiday Hrs|
Employee Signature: ______________________ Supervisor Signature:______________________ INSTRUCTIONS: All non-exempt (hourly) employees must fully complete a Monthly Time Sheet by filling in the required information at the top and recording daily total work hour information. Record each daily total to the nearest 0.25 hour. Any overtime hours must be approved in advance by your supervisor. Each supervisor shall initial the approved overtime hours once entered above. By signing this Monthly Time Sheet, you, as the employee, acknowledge and agree that you worked these hours. Falsified time sheet(s) may lead to immediate termination of employment.
Unlock lifetime-access to this contract and 100+ more templates, today!
Frequently Asked Questions
How can I make my own monthly timesheet template?
Then you can customize the template to meet the needs of your business, including adding columns that collect the data you need.
How do you create a monthly timesheet for employees?
Starting with a template will give you a framework to use for your personalized document. You can edit the template as needed to include all of the information you would like your employee to fill in.
How to fill out a monthly timesheet.
Then fill in the fields with the corresponding information and sign after you have double checked to make sure the information you added is correct.
What does month ending mean on a timesheet?
For example, if an employee completes their timesheets every month, then their time sheet will cover one month’s worth of work; if they only complete their timesheets once every two weeks, then their time sheet will cover two weeks’ worth of work; and so on.
How do I use monthly timesheet?
If you are an employee, you can use a monthly timesheet to make sure you are compensated for your hours appropriately. This document can be used to show your daily hours, tasks, and even things like your breaks and time off. It is a great tool for both parties because it provides clarity about time worked and prevents misunderstandings.
How do you create a timesheet in Word?
What is monthly timesheet?
The need for a monthly timesheet often arises when an employer needs to know how much time has been spent on different projects or tasks. This way they can determine which employees are working at an appropriate pace and which ones need more work to do. Monthly timesheets also help managers understand who is spending their time wisely and who is not.
What are monthly timesheet templates?
What information is included on a timesheet?
- Start date
- End date
- Hours worked
- Name of your manager
- Name of your project
- Date of last day on the project
- Project title
- Task title (if applicable)
- Hourly rate
How do electronic timesheets work?
How do you use monthly timesheets?
Monthly timesheets are used, by having employees fill in their information each day to create a full report of the month. The employee should also sign the timesheet to confirm the information they provided is accurate.
What are 3 types of timesheets?
- The standard time is the most popular type of timesheet. It’s used by individuals or teams that work on a fixed schedule. This type of timesheet will have a column for each day of the week. This way you can see what days you worked and how many hours you spent on each task during that day.
- The rolling time is used by individuals or teams that work on a variable schedule, such as freelancers or consultants who take on different projects with varying workloads or deadlines. This type of timesheet will have columns for all the days in the week but they will be staggered so that there is room between them for more rows.
- The weekly timesheet is a smaller timesheet, filled in each day and finished at the end of the week. These timesheets are great for hourly workers, so you can track the tasks they have completed and their time worked.
How do I fill out a monthly timesheet template?
If you are an employee, it is smart to fill out your monthly timesheet at the end of each day so the information is fresh in your mind. This ensures the data you provide will be accurate to what occurred and helps you complete it little by little, instead of taking a large portion of your day at the end of the month.
How do I create a monthly timesheet template excel?
How do I create a monthly timesheet template word?
How can I use this printable monthly timesheet template?
Do you have a printable monthly timesheet template word?
Why did ApproveMe.com create this simple monthly timesheet template?
We want you to protect your business and yourself with high-quality, ready-to-sign contract and agreement templates!
Send Contracts in Minutes.
Unlock the power of eSignature on your website using your branding today!Get Started Now