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Personal Training Contract Template

Here's what you'll find in the Personal Training Contract :

  • A contract template for personal trainers
  • Tips on items to add to a personal training agreement such as the number of sessions, cost per session, and specific training programs offered by the trainer
  • Advice on getting contracts signed quickly, digitally, and legally
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Personal Training Contract

A personal training contract is a legally binding contract. The personal trainer can work individually or for a gym or other similar company. It is an agreement used by a personal trainer to provide what their clients can expect from their service.

  • A personal training agreement details the number of sessions, cost per session, and specific training programs offered by the trainer.
  • A personal trainer that works on an individual basis or who work as contractors for gyms should benefit from utilizing a personal trainer agreement.
  • This standard form personal training contract template pdf includes a release of liability, informed consent, and assumption of risk, which is an essential element of a personal training contract.
  • A personal training contract can also be referred to as a physical training agreement, a physical training contract, physical fitness agreement, physical fitness contract, personal training client agreement.

What does a Personal Trainer Do?

Personal trainers help their clients obtain their fitness goals. Not all trainers are created equal. Some specialize in certain niche areas, and others are general personal trainers that cover a wide range of physical exercises.

Physical trainers work with clients on their technique and form and show clients how to use exercise equipment properly. Personal trainers can also offer nutritional advice on top of their regular fitness regimen. Trainers are professionals who work one-on-one or in a group setting to reach a common goal. The trainer and client can work together to form a fitness plan that best suits them. Each client is different and has unique fitness goals.

The personal trainer will determine the client’s fitness level by conducting what is known as a PAR-Q (Physical Activity Readiness Questionnaire) along with a general fitness assessment form. This helps the personal trainer develop a customized training program for each client.

Why do I Need a Personal Training Contract? 

A contract in and of itself is essential for any service provider. A personal training agreement is a written contract that lays out all of the terms and conditions of the client-personal trainer relationship. Without a contract, it may be hard to remember what the parties agreed to. Implementing a personal training agreement eliminates potential confusion between the parties as to how many sessions are included in a training package, the price, and more.

The contract protects the personal trainer in the event the client does not pay or show up for a scheduled session. A cancellation provision in the agreement can cover a “no-show” policy and the consequences. It can also set out the amount per session and overall training program.

A personal training contract also protects the trainer from liability. The contract should include a disclosure and release component. It provides that the client is obligated to disclose any pre-existing health conditions or anything that could impact their performance in the exercise program.

What are the Most Important Elements of a Personal Training Contract?

There is a great deal to cover in a personal training contract. Aside from the standard legal jargon, there are some specific provisions unique to a physical training contract. Here are a few critical components of a personal training agreement:

  • Training Program and Expectations – The personal trainer agreement should set out their expectations along with the client’s responsibilities. The contract should include a general overview of the exercises and services they are prepared to provide.
  • Sessions and Payment Structure – A personal trainer contract should include how many sessions the contract covers and the cost per session. The trainer may require the client to pay per session or pay for all sessions upfront. The terms of the payment agreement should be included and confirmed by both parties. Some trainers limit the number of days the sessions are good for.
  • Cancellation Policy – The cancellation policy is a vital part of a personal training agreement. It requires the client to provide a 24-hour notice if they need to cancel or re-schedule. There are usually penalties if the client is a no-show. In return, personal trainers who do not provide a 24-hour notice to the client may offer a free session. A cancellation policy protects both parties and looks out for their financial interest.
  • Full Disclosure of Physical Conditions – This is a part of the liability and release section of the contract. The client is obligated to notify the trainer of any physical ailments, conditions, illnesses, or other relevant circumstance which may impact their ability to safely and effectively participate in the training program. If the client fails to put the trainer on notice of any known condition, the trainer may not be liable because the client had not only the opportunity, but the requirement to disclose such information.
  • Implied Consent and Assumption of Risk and Release of Liability – This protects the personal trainer from any potential liability. The release is usually attached to the main personal training contract. The client should read and initial next to each certification. The personal trainer’s client must be aware of the risks involved with exercise.

Common Mistakes in Personal Training Contracts

One of the most significant mistakes in a personal training contract is not including a release of liability. Another downfall is failing to include a full disclosure of the client’s physical condition. Again, this requires the client to completely disclose any conditions that may impact them throughout the training program. This prevents any surprises down the road.

Another common mistake is neglecting to include the number of training sessions and the cost per session. The client should be aware of how many sessions they agree to and how much they agree to pay. If a personal training agreement does not include a cancellation policy, it could adversely affect the trainer’s income and revenue.

A licensed attorney can help draft your personal training agreement. The attorney can also assist you with the waiver and release of liability that can protect you and your business.

How to get your Personal Training Contract Signed

ApproveMe is your hub for building your company’s contracts. WP ESign is user-friendly and allows you or your clients to download the signed documents as a PDF. ApproveMe offers a variety of e-services that can accommodate your business. Electronic signatures are legally binding, so once each party has signed the agreement, you can get to work!

Personal Trainer Resources 

Personal trainers are always on the go. They have to not only stay on top of their fitness game but help their clients do the same. Here are some powerful resources that will save you time so you can focus on growing your business:

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Personal Training Contract

This Personal Training Agreement (“Agreement”) dated on this ___ day of _______, 20__ (the “Effective Date”) is made between __________________________ (the “Company”) and _______________________ (the “Client”), herein collectively referred to as the “Parties” for the purpose of setting forth the exclusive terms and conditions by which the Client desires to acquire the services (“the Services”) of Personal Trainer(s) ( the “Personal Trainer”).

WHEREAS, the Personal Trainer is engaged in the business of providing Personal Training Services.

WHEREAS, the Client wish to avail such services from the Personal Trainer in accordance with the terms and conditions of this contract.

NOW, THEREFORE, FOR ALL GOOD AND VALUABLE CONSIDERATION, the Personal Trainer and the Client hereby agree as follows:

Terms. The Client acknowledges that they agree for the services of the above-referenced Personal Trainer provided by _________________.

The Personal Trainer will create a customized fitness program for the Client that in accordance with the Client’s fitness level, goals, and experience. The Client understands and agrees that a different Personal Trainer may be assigned to the Client at any time. The Client may also request a different Personal Trainer and the Company agrees to make a reasonable effort to accommodate the Client’s request if possible.

The Training programs will be composed of various Training Sessions (the “Sessions) shall last ____ minutes.

The Client agrees to read and sign the Full Disclosure of Physical Conditions, Release from Liability and Informed Consent and Assumption of Risk form attached as Addendum I to this Agreement. The Client understands that the attached addendum shall be incorporated into this Agreement.

Further, the Client agrees to inform both the Company and Personal Trainer of any and all physical conditions that may affect their capability to participate in the Sessions.

Personal Training Packages and Payments. The Personal Training Packages offered by the Company and Personal Trainer include various fitness programs involving a variety of exercises and activities. The exercises and activities may include, but are not limited to, the following: weightlifting and training, stretching, aerobics, physical conditioning, cardiovascular training, circuit training, muscle strengthening, endurance, use of free weights, training equipment, machinery, and physical fitness testing, and other physical training activities, exercises, and techniques.

The Training Package chosen by the Client will include ____ Sessions. The Client agrees to pay the Personal Trainer $______ per Session.

Client may pay per Session prior to the start of each Session. The Client may also pay for all Sessions upon the execution of this Agreement at a discounted rate of $_____.

All Sessions must be used within _____ days of the Effective Date of this Agreement. The Client will not be entitled to a refund of the cost for any of the Sessions not used within _____ days. Should Client wish to purchase additional Sessions, the Parties shall enter an Amendment to this Agreement.

Total Cost of Sessions

Amount Due on Signing

Amount Due on Competition

Additional Costs (if applicable)

Payments may be made by [ ] credit card [ ] check, or any other approved method of payment accepted by the Company or Personal Trainer.

Cancellation Policy. Should the Client need to cancel a scheduled Session, a twenty-four (24) hours’ notice is required. Notice must be provided by phone and confirmed in writing. If the Client fails to give a minimum of twenty-four (24) hours’ notice on more than one occasion, Client may be required to pay ___% of the fee for the canceled Session.

Canceling more than ____ consecutive Sessions, or more than _____ total scheduled sessions, without prior consent of the Personal Trainer, shall be deemed a material breach.

In the event the Personal Trainer needs to cancel a scheduled Session, twenty-four (24) hour notice will be given to the Client by phone and confirmed in writing. If the Personal Trainer fails to give twenty-four (24) hour notice, Client will receive one (1) free Session for each occurrence.

Indemnity and Waiver. The Client hereby agrees to indemnify the Company, Personal Trainer, or staff for any illnesses, injuries, or expenses from the Client’s participation, specifically if the Client has failed to disclose any known medical conditions or similar information that may impact the Client’s ability to participate in the Training Program.

Termination. Either Party may terminate this Agreement upon thirty (30) days advance notice of termination to the other Party. Upon termination by either Party, the Personal Trainer will refund the Client all monies paid for any unused Sessions.

The Client understands that the Personal Trainer may terminate this Agreement at any time if the Client fails to pay for the Services provided under this Agreement or if the Client breaches any other material provision listed in this Personal Training Contract. The Client agrees to pay any outstanding balances within _____ days of termination.

Warranties. There are no warranties either express or implied in this Personal Training Contract that are not expressly covered in this Contract. The Personal Trainer expressly contends that results will vary among clients based upon a variety of factors, including but not limited to, body type, fitness level, nutrition, etcetera and no guarantees of such results are possible.

Dispute Resolution and Governing Law. Parties to this Agreement shall first attempt to settle any dispute through good-faith negotiation. If the dispute cannot be settled between the parties via negotiation, either party may initiate mediation or binding arbitration in the State of ________________.

If the parties do not wish to mediate or arbitrate the dispute and litigation is necessary, this Agreement will be interpreted based on the laws of the State of _________________, without regard to the conflict of law provisions of such state.

The Parties agree the dispute will be resolved in a court of competent jurisdiction in the State of ______________________. This Agreement shall be binding upon the successors and assigns of the respective parties.
Legal Fees. Should a dispute between the named Parties arise lead to legal action, the prevailing Party shall be entitled to any reasonable legal fees, including, but not limited to attorneys’ fees.

Severability. If any term or provision of this Agreement is invalid, illegal, or unenforceable in any jurisdiction, such invalidity, illegality, or unenforceability shall not affect any other term or provision of this Agreement or invalidate or render unenforceable such term or provision in any other jurisdiction.

No Waiver. No waiver of or failure to act upon any of the provisions of this Agreement or any right or remedy arising under this Agreement shall be deemed or shall constitute a waiver of any other provisions, rights or remedies (whether similar or dissimilar).

Counterparts. This Agreement may be executed in counterparts, each of which shall be deemed an original, but all of which together shall be deemed to be one and the same agreement. A signed copy of this Agreement delivered by facsimile. email, or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original signed copy of this Agreement.

Electronic Signatures. This Agreement and related documents entered into in connection with this Agreement are signed when a party’s signature is delivered electronically, and these signatures must be treated in all respects as having the same force and effect as original signatures.

Captions for Convenience. All captions herein are for convenience or reference only and do not constitute part of this Agreement and shall not be deemed to limit or otherwise affect any of the provisions hereof.

Entire Agreement. This Agreement constitutes the sole and entire agreement of the Parties regarding the subject matter contained herein, and supersedes all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, regarding such subject matter. This Agreement may only be amended, modified, or supplemented by an agreement in writing signed by each Party hereto.

Any Client under the age of eighteen (18) must have a parent or legal guardian sign this Contract.

[Signatures on Following Page]

IN WITNESS WHEREOF, the undersigned have executed this Personal Training Contract effective as of the _____day of ________________, 20__ (the “Effective Date”).

Dated: _______________

________________________________________
Company’s Signature

________________________________________
Company’s Printed Name or Entity

Company’s Contact Information:

Address:
_______________________________________
_______________________________________
_______________________________________

Phone Number(s):
_______________________________________
_______________________________________

Email Address: __________________________

Dated: _______________

________________________________________
Client’s Signature

________________________________________
Client’s Printed Name or Entity

Client’s Contact Information:

Address:
_______________________________________
_______________________________________
_______________________________________

Phone Number(s):
_______________________________________
_______________________________________

Email Address: __________________________

Addendum I

FULL DISCLOSURE OF PHYSICAL CONDITIONS, INFORMED CONSENT AND ASSUMPTION OF RISK AND RELEASE OF LIABILITY

The Client understands and acknowledges that the Personal Trainer is not a medical professional. The Personal Trainer cannot and is without the expertise to diagnosis any impairments or medical conditions. The Client agrees to promptly and disclose to the Company and Personal Trainer of any injury, condition, or impairment where they may be impacted by this Training Program. The Client acknowledges that it is the Company and Personal Trainer’s decision to discontinue training activities as a result of any injury, impairment, or condition that presents an adverse or negative risk, threat to health or safety or the Client.

Please initial each below indicating your agreement and certification and full disclosure.

______ The Client certifies that they are physically sound and are not suffering from any impairment, condition, infirmity, disease, or illness that would prevent their participation in the Training Program.

_____ The Client certifies that they have been advised of the necessity of a physician’s approval for the participation in the Training Program.

_____ The Client certifies that they assume the risk of any physical injury whether severe, minor, or otherwise.

_____ The Client certifies that they will hold a continuing obligation to the Company and Personal Trainer(s) in the event any of the suggested activities cause distress beyond the Client’s limit.

_____ The Client certifies that they will hold a continuing obligation to notify the Company and Personal Trainer(s) of any injury, impairment, physical condition whereby they may by impacted by this Training Program.

_____ The Client certifies that they assume all responsibility for their participation in this Training Program.

IN WITNESS WHEREOF, the undersigned have executed this Full Disclosure of Physical Conditions, Informed Consent and Assumption of Risk and Release of Liability effective as of the _____day of ________________, 20__ (the “Effective Date”).

Dated: _______________

________________________________________
Company’s Signature

________________________________________
Company’s Printed Name or Entity

Dated: _______________

_______________________________________
Client’s Signature

_______________________________________
Client’s Printed Name or Entity

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